Administrative Assistant

~Excellent temp to hire opportunity~

ADMINISTRATIVE ASSISTANT

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Sorting, scanning and indexing documents into the document storage system.
  • Assisting the HR & Training Manger with creating and updating human resource and training manuals and other related documents.
  • Assisting Accounts Payable with the printing, posting, scanning and filling of accounts payable invoices and the mailing of checks.
  • Printing and mailing of customer invoices on a weekly basis. Assisting with the monthly mailing of customer statements.
  • Providing backup support for customer entry and changes in Mail Manager.
  • Coordinating and processing all Company mailings in a timely and cost effective manner, maintaining customer information in approved software, maintaining mailing supplies, tracking mailing costs in postage spreadsheet and requesting postage checks.
  • Completing all copying, printing, and folding jobs in a timely manner and informing the HR & Training Manager of any equipment issues.
  • Processing all mail through the postage machine and maintaining the necessary postage supplies, including tabs, mailing trays, sacks and sleeves.
  • Answering the phone, directing calls, and taking accurate messages, and greeting and directing visitors as necessary.
  • Assisting other members of the corporate office with various tasks as requested.
  • ​Maintaining the confidentiality of any documents or files that are processed or utilized.
  • Maintaining all records and files assigned to this function in good order and ensures the safekeeping of all Company records, including computer information. Maintains a well-organized workspace that allows others to locate key information in the absence of the incumbent.
  • Performing any other duties as assigned.

EDUCATION and/or EXPERIENCE:

  • A High school diploma or G.E.D. is required. Business classes are preferred.
  • Two or more years experience performing administrative duties is required.
  • Advanced experience with Microsoft Word and intermediate experience with Microsoft Excel is required.
  • Must have demonstrated excellent communication skills including professional telephone skills and etiquette.
  • Must have the ability to work well with different personalities and communication styles.
  • Must be computer literate and able to operate standard office equipment, including fax machines, adding machines, and copiers.

Employment Type: 

Pay Rate: 

$14/hr

Location / Area: 

What Our Candidates are Saying

"I had a great experience with Gage - their personnel is so caring and understanding. They try and help with whatever they can. They are there whenever you need if you have any questions. I recommend Gage to everyone I know that is looking for a job because my experience with them was outstanding. I love Gage Personnel."

— Jennifer C.